Location - Lewisham
Postcode- SE4
Purpose of Job:
Under the instruction/guidance of senior staff: provide general clerical / administrative / financial support to the school.
Organisation
-Deal with complex reception/visitor matters
-Undertake reception duties, answering routine telephone and face to face enquiries and signing in visitors
-Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc.
-Assist in arrangements for school trips, events etc.
-Contribute to the planning development and organization of administration systems
Administration
-Provide general clerical/admin. support e.g. photocopying, filing, faxing, complete standard forms, respond to routine correspondence
-Maintain manual and computerised records/management information systems
-Produce lists/information/data as required e.g. pupils data
-Undertake typing and word-processing and other IT based tasks
-Take notes at meetings
-Sort and distribute mail
-Undertake administrative procedures
-Maintain and collate pupil reports
-Undertake routine administration of school lettings and other uses of school premises Resources
-Operate relevant equipment/lCT packages (e.g. word, excel, databases, spreadsheets, Internet)
-Maintain stock and supplies, ordering as required (within an agreed budget) then cataloguing and distributing as required
Resources
-Operate uniform/snack/other 'shops' within the school
-Provide general advice and guidance to staff, pupils and others
-Undertake financial administration for e.g. setting up accounts for Breakfast Club, After School Clubs, Music, dinners etc. And ensuring accounts are in credit, also chasing any overdue payments
-Undertake financial administration e.g. processing orders, collecting and recording money relating to dinners, trips, school journey, after school clubs, sponsorship, music and uniform etc.
Responsibilities
-Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
-Be aware of and support diversity and ensure equal opportunities for all
-Contribute to the overall ethos/work/aims of the school
-Appreciate and support the role of other professionals
-Attend and participate in relevant meetings as required
-Participate in training and other learning activities and performance development as required
-Undertake any other duties commensurate with the level of the post, as required to ensure the efficient and effective running of the Department/Section.
Equalities
-Ensure Implementation and promotion in employment and service delivery of the Council's equal opportunities policies and statutory responsibilities.
-This post has a responsibility for safeguarding and promoting the welfare of children and young people
All applicants will require the appropriate qualifications and training for this role. Please see the FAQs on the Protocol Education website for further details.
All pay rates quoted will be inclusive of 12.07% statutory holiday pay. This advert is for a temporary position. In some cases, the option to make this role permanent may become available at a later date.
Protocol Education is committed to safeguarding and promoting the welfare of children. We undertake safeguarding checks on all workers in accordance with the DfE statutory guidance ‘Keeping Children Safe in Education’, this may also include an online search as part of our due diligence on shortlisted applicants.
We offer FREE online safeguarding and Prevent Duty training to all our workers. All candidates must undertake or have undertaken a valid enhanced Disclosure and Barring Service (DBS) check and subscribe to the DBS Update Service.
Full assistance provided. For details of our privacy policy, please see visit the Protocol Education website.